The development of performance criteria of tender evaluation process for public works in Chad
Loading...
Date
2009-08-08
Authors
Journal Title
Journal ISSN
Volume Title
Publisher
Abstract
Works procurement in Chad is governed by the Public Procurement Act 503, 2003. Tendering Procedures take too long without any tangible reasons. For instance, only 25% of the 2005 budget allocated to construction was used due to the delays in the Tender Evaluation Process. As a result, many construction projects experience delays in their execution. The study of Performance criteria for Tender Evaluation Process of Public Works in Chad explores the activities involved in the process and the entities in charge of carrying them out with the aim of establishing the major criteria for use in assessing the performance of tender evaluation. The study’s specific objectives were to identify the relevant factors affecting the performance of the tender evaluation process, to establish measurable performance criteria, and to recommend a performance assessment framework using the criteria established.
Data were collected via questionnaires to consultants, procurement officers, contractors and other stakeholders in Chad. Results were analysed statistically using Weighted Mean Rate and Severity Index to rank both major factors and measurable criteria identified through literature search and field survey.
Generally it was identified that there was no established system of performance measurement currently in use in Chad, the mechanisms of verification of documents’ authenticity were not well structured and fully implemented, and the legal prescriptions related to time allocated to activities were not applied.
The study further established the following findings :
- Fourteen (14) major factors affecting the performance of TEP were identified and classified in the order of importance under six (6) categories : Tender Documents, Tenders, Members of Tender Committees, Projects characteristics, Client’s objectives and role, and External factors.
- Thirteen (13) major measurable performance criteria were established and ranked according to the following areas in the order of significance : Time, Contracts, Invitations to Tender, Tenders, and Costs.
- A performance assessment framework was proposed to help procurement entities in evaluating the effectiveness of tender evaluation process.
The study recommends that :
- Concerted efforts must be made towards the quality of tender documents and the qualification of contractors, and the competence and experience of procurement officers;
- The full implementation of the regulations and provisions related to the approval of reports and contracts provided by the Public Procurement Act 503 of Chad;
- The development of a Comprehensive Computer-based System for Performance Measurement of Tender Evaluation Process in Chad.
Description
A thesis submitted to the board of Postgraduate Studies in partial fulfilment of the requirements for the award of Master of Science degree in Construction Management,April.