Development of works procurement policy guidelines for a private tertiary institution: A case study of the Methodist University College Ghana
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Date
November, 2016
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Abstract
The large volumes of infrastructural works elevate to the fore the need to be particular
about the procurement procedures for the acquisition of infrastructure. The private
tertiary education industry in recent times has been financially challenged. One of such
institutions is the Methodist University College Ghana. Low levels of student admissions
have had a direct correlation with revenue projections and therefore the lack of a proper
framework in the utilization of scarce funds toward physical development could have
serious consequences. The study sort to develop policy guidelines for the Methodist
University College Ghana to regulate the procurement of works. The specific objectives
were to identify the procurement and contracting cycles in practice; and also to identify
the construction procurement structures that exist in the University College. Data were
collected through questionnaire survey involving key officers in charge of the
procurement of works in the institution. An analysis of existing procurement
documentation was also undertaken using seven new management tools. The study found
that there was the lack of a regulatory policy for construction procurement. There was the
absence of an open competitive tendering process because key tender boards had not been
constituted. As a result, poor contract management/administration and supervision,
procurement reporting, monitoring and evaluation were the challenges the institution was
faced with. The study therefore makes recommendations for the rationalisation of the
procurement structures in the institution by the introduction of tender boards and
distinctly laying out the requisite roles and responsibilities of all procurement
functionaries. Guidelines are also proposed to aid in the preparation of a policy that covers
generic tendering procedures, risk management, contracting and contract administration.
Description
A thesis submitted to the Department of Building Technology, College of Art and Built Environment in partial fulfilment of the requirement for the degree of Master of Science.